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Retail Computer "Checklist”!
Start out the year right for your restaurant POS systems. Let’s discuss some of the most common and crucial mistakes that are made in regard to some very simple and basic configuration aspects of the computer system. Some of these mistakes can cost restaurant owners thousands of dollars in wasted time and money. Worse than that... it can frustrate your customers and employees.
Whether you're the one who's going to configure your restaurant's computer system or hiring somebody else to do it for you] -- it's important for you to make sure everything is done properly.
Please don't let me be guilty of giving you the wrong idea. I don't always recommend configuring your own computer system! I recommend letting a professional do the work. But I'm sure some of you will do it yourself no matter what I say. So this is for those of you that insist on doing your own computer installations and for everyone else to double check and make sure everything was done properly. This can help avoid major problems, be aware on the proper installations and save hours of precious time.
So here's your retail computer system configuration checklist for a Windows network:
1) Install a Uninterruptible Power Supply (UPS)
One of the main causes of your electronic component failure is due to fluctuations in electricity (up and down). Having a proper UPS can solve this problem by providing clean power. I would recommedn getting a good UPS for your server. And it's a good idea to use them on all your workstations too.
2) Making Sure To Plug All Cables Into the UPS
All cables that powers your computer and network must be properly plugged into your UPS. It's also important to make sure cables that can carry electrical charges are plugged into a surge protector or UPS. For example, the phone line for your modem can easily heat up and fry your computer if you do not plug it into a surge protector. So make sure your modem line, network cables, and power cords are all plugged in properly.
3) Passwords and Security
It is advisable that you lock your server with a hard-to-decode password on all Windows accounts so that no one will be able to access it especially hackers who will [intently damage your server].
4) Intalling and Configuring Security Tools Like An Antivirus Software and AntiSpyware Software
Make sure that all your secirity tools are configured to automatically update every day, so you don't forget.
5) Limiting Employee Internet Access
Employees will surft on anything they can on the internet. You mave the lastest antivirus and antispyware software installed but if an employee unwittingly downloads the wrong program or accepts the wrong message, it can cause some serious problems to your system. You can avoid this by disabling internet browsing on your computers. Or another option is to password protect internet access.
For a restaurant, this is very important! In order to protect secured files from evil hands, limiting employee internet access is a must. A retail business owner has to enforce rules to protect his business as well as his profit. Otherwise, what good will a restaurant POS system do if it's run by a misbahaved or ignorant personnel.
6) Configuring Your Back Up To Run Regularly
As well proven in many situations, it's still best to configure your back up to run after work hours automatically. But you still need to remember to change your back up media (like tapes) every day.
7) Test Your Backup By Restoring Files Once A Month
I have talked to dozens people who think they have a good back up for restoring damaged files. But when they try to restore they find it hasn't been working for months or years. That's why it is very important to test your back up at least once a month by restoring files so you would know that it your back up is working properly. By the way, you should restore to an alternate file location so you don't mess up your existing software.
Avoid having regrest by forgetting to do these simple checklist. It's not a waste of time and it's not just for your business, employees and customers but for your own sake as well.
With over 20 years of restaruant experience, the author and Vice President of Customer Relations at POS-for-Restaurants.com, helps you use your technology to be more efficient and more profitable.
Would you be interested in a text message system that tells you restaurants and movies in your area?
If there were a number that you call to tell you what restaurant is in your area via text messaging on your cell would you be interested at all?
no
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